Intake Process
Waitlist Update (as of August 2025)
At this time, BidWell Behavior is not accepting new clients for in-home ABA services. We know how important timely support is for families, and we encourage you to reach out to your insurance company or regional center for alternative provider options while our waitlist remains closed.
At BidWell Behavior, each step of the intake process is designed to ensure that services are a good fit for your family. We believe that quality support begins with clarity and collaboration.
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To begin, families submit required intake documents, including a completed intake form, diagnostic report, and a physician referral for ABA services. Additional documentation may be needed depending on your funding source (insurance, regional center, or private pay). You’ll be guided through exactly what’s required before moving forward.
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When availability opens, you’ll be contacted to schedule an intake meeting with Nicole. This meeting can take place in the office or virtually. It’s an opportunity to review your intake information, discuss concerns and goals, clarify funding requirements, and learn more about how services work.
Goal: Ensure that services align with your family’s needs, values, and priorities before beginning the assessment process.
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Once authorization is received, a Board Certified Behavior Analyst (BCBA) conducts observations and caregiver interviews to understand the clients strengths, challenges, and daily routines. These sessions typically occur during times of day that best reflect your family’s natural environment and concerns.
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After the assessment, a treatment plan is developed outlining the focus areas, proposed goals, and caregiver participation expectations. You’ll review the plan together with Nicole to discuss recommendations, scheduling, and next steps before the plan is submitted for authorization.
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Once authorization for services is approved (usually within two weeks), you’ll be contacted to set up a consistent schedule for ongoing sessions and caregiver collaboration meetings.
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Ongoing services include a combination of focused intervention sessions and caregiver collaboration meetings.
Direct sessions are used purposefully to model and support functional skill development, while collaboration meetings provide dedicated time to review progress, problem-solve, and build caregiver confidence in applying strategies across settings.Goal: Build lasting caregiver confidence and child skill growth through intentional, hands-on teaching and collaborative coaching that fits naturally into daily life.